What we collect?
We collect information you provide through membership and contact forms, including your name, email address, institutional affiliation, and any other data necessary to administer conferences, Focused clusters (FC), publications, and awards.
How we use it?
We use your personal data to:
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Process membership applications and enquiries
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Coordinate conferences and FC activities
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Manage publications and awards
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Communicate society news and updates
    We do not sell, rent, or share your personal data with third parties for commercial purposes.
Legal basis & retention
Processing is based on your consent and the legitimate interests of operating the society. We retain your data only as long as necessary to fulfill these purposes or as required by law, after which it will be securely deleted or anonymized.
Your rights
Under applicable data protection laws, you have the right to:
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Request correction of inaccurate data
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Request deletion of your data
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Withdraw consent at any time
For any privacy-related questions, please contact the Chair at manikandan.palanichamy@hiof.no
Last updated: September 6, 2026